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Guidelines for Preparing Abstracts

Oral Presentations/Poster Presentations for the conference will be selected from abstracts submitted to the Conference Programme Committee. The Programme Committee will consider all abstracts submitted by the deadline of 21 February 2011. Early submission is particularly important to ensure that the Committee has ample time to review the abstracts. Authors are strongly encouraged to submit their abstracts electronically »

Abstract Content

A proper review of your abstract requires that it contain adequate information on which to make a judgement. Written in English and containing a maximum of 300 words, abstracts should include the following:

  • DESCRIPTION: Summarise the scope and nature of the work upon which an accepted paper will be based upon (e.g., field data, lab data, original analysis, or computer work). If the paper is a review paper, carefully state the extent of the coverage.
  • APPLICATIONS: Describe the possible applications of the information provided in the paper or poster.
  • RESULTS AND CONCLUSIONS: Summarise the results and major conclusions to be presented in the paper/poster and state specific conclusions of the work and how these differ from previous work on the same subject. State whether new information will be revealed and whether data from field, lab, or computer work will be included.
  • TECHNICAL CONTRIBUTIONS: Describe the significance of the subject matter in the abstract by listing up to three technical contributions or additions to the technical knowledge base of the petroleum industry.

Technical Categories

View list of technical areas of interest »

Use the technical categories included in this leaflet to indicate the category that best describes your abstract. A primary choice is required; however, a secondary choice is optional.

Abstracts are evaluated on the basis of the information supplied on the abstract form in accordance with the following criteria:

1. The abstract or poster must contribute to petroleum technology or be of immediate interest to the oil and gas industry, and should contain significant new knowledge or experience in the oil and gas industry.
2. Data in the abstract must be technically correct.
3. The abstract or poster may present information about equipment and tools to be used in exploration and production. Such abstracts must show the definite applications and limitations of such equipment and should avoid undue commercialism and extensive use of trade names.
4. The substance of the abstract or poster must not have been published previously in trade journals or in other professional or technical journals.
5. Prior to abstract submission, clearance must be obtained. Any problems concerning clearance should be outlined when the abstract is submitted.

Guidelines for Accepted Abstracts

1. Your abstract could be accepted for either Oral Presentation or Poster Presentation.
2. Authors of abstracts selected for the Conference Programme will be notified in early April 2011.
3. Authors whose abstracts are accepted will be required to provide either a full manuscript or an extended abstract for inclusion in the Conference Proceedings as follows:

Manuscript: To be approximately 7,000 words in length, including figures, charts and tables.
Extended Abstract: To be approximately 4,000 words in length, including figures, charts and tables.

4. Please note that if accepted, your paper may be published, as submitted, in conference information media, including the Conference CD-ROM Proceedings and on the IPTC website and the websites of the IPTC sponsoring societies.
5. In the event that the author of the accepted abstract fails to provide a full manuscript or an extended abstract and the associated forms by the deadline date, 15 August 2011, the IPTC organisers will reproduce the original abstract, as submitted to IPTC, in the Conference CD-ROM Proceedings.
6. Detailed instructions on the preparation of Manuscripts/Extended Abstracts, slides and posters will be sent to the corresponding author of each accepted paper.
7. IPTC assumes no obligation for expenses by authors for travel, lodging, food or other incidental expenses.

A Word About Commercialism

IPTC has a stated policy against use of commercial trade names, company names, or language that is commercial in tone in the paper title, text or slides. Use of such terms will result in careful scrutiny by the Programme Committee in evaluating abstracts, and the presence of commercialism in the paper or poster may result in it being withdrawn from the Conference Programme.


All authors of papers or posters presented at the conference will be required to complete and submit a copyright release form to IPTC or submit the copyright exemption form where applicable.