Exhibitor Activation | Exhibitor Services Manual (ESM) | Exhibition Operational Schedule | Exhibitor and Visitor Registration
Exhibitor Services Manual (ESM)
View/Download Exhibitor Services Manual (ESM)
View ESM by section:
2. Travel and Accommodation (Coming Soon)
7. Exhibit Rules & Regulations
8. Emergency and Evacuation Procedures
9. Freight and Shipping Information
View latest Exhibition Floor Plan
Exhibitor Checklist and Order Forms
|
Deadline |
Description |
Mandatory |
Submit To |
|---|---|---|---|
| Immediately | Company logo and Product/Service Listing | ALL | IPTC |
| 2 December 2024 | Work Authorisation Form | Space Only | Innogen Online Services Centre Login information same as the Exhibitor Zone login username and password |
| 2 December 2024 | Exhibitor Contractor Form | ||
| 16 December 2024 | Fascia Name Form | Stand Package | |
| Furniture on Hire Order Form | Optional | ||
|
Electrical and Lighting Order Form |
Optional | ||
| Audio Visual | Optional | ||
| Service Location Plan Form | Optional | ||
| Printing | Optional | ||
|
Contractor Passes Form |
Space Only | ||
| Booth Design Drawings Submission | |||
| 3 January 2025 | Booth Activity Form | ALL | IPTC |
| Exhibitor Registration and Stand Personnel Passes | ALL | Coming Soon | |
| 27 January 2025 | Shipment Submission - Sea Freight | If Applicable |
Freight Forwarders |
| 4 February 2025 | Shipment Submission - Air Freight | ||
| 10 February 2025 | Audio Visual Equipment Order | Optional | |
| Booth Cleaning Services Order | Optional | ||
| Food and Beverage - Booth Catering Order | Optional | ||
| Food and Beverage - Beverages Order | Optional | ||
| Food and Beverage - Catering Service Staff Order | Optional | ||
| Food and Beverage – Packed Meals Order | Optional | ||
| Internet Connection Order | Optional | ||
| Rigging Points for Hanging Banner Order | Optional | ||
| Rigging Points for Hanging Object Order | Optional | ||
| Water Supply Connection Order | Optional | ||
| Travel and Accommodation | Optional | Coming Soon | |
| 24 January 2025 | Lead Capture Service | Optional | IPTC |
| 20 February 2025 | Visitor Registration | ALL | IPTC |
This section is updated as of 1 October 2024.
Useful Contacts
|
ORGANISER |
VENUE |
||
|
International Petroleum Technology Conference (IPTC) |
Kuala Lumpur Convention Centre |
||
|
IPTC APAC Operations |
|||
|
OFFICIAL CONTRACTOR |
SPACE ONLY PANEL CONTRACTORS |
||
|
Innogen Sdn Bhd |
BrandMe Associate Sdn Bhd |
Innogen Sdn Bhd No. 1, Jalan Perusahaan 1, Taman Industri Selesa Jaya, 43300 Balakong Selangor Malaysia. Office Tel: +60 3 8961 1108 Website |
|
|
Ai Bit Toh |
SD Chia |
Jim Tham |
|
|
Brandon Lok |
Xavier Lim |
Wong Heong Weng |
|
|
FREIGHT FORWARDERS |
|||
| DSV Solutions (DC) Sdn Bhd | R.E Rogers (Malaysia) Sdn Bhd | ||
|
No. 2, Block B, Jalan Bumbung U8/90, Irene Leow Charmaine Louis |
No. 7 Jalan Warden U1/76, Rasyid B. Abdullah Amir Hamzah B. Abdullah |
||
Exhibition Operational Schedule
Exhibition Operational Schedule
Build-Up/Setup
|
Saturday, 15 February 2025 |
|
| 0700-2100 hours | Official Contractor Move-In and Build-Up |
| 1000-2100 hours | Official Freight Forwarder Move-In |
| 1100-2100 hours | Exhibitor Contractor Move-In and Build-Up |
| 2100 hours | Exhibition Hall Closed for Build-Up/Setup |
|
Sunday, 16 February 2025 |
|
| 0900-2100 hours | Official and Exhibitor Contractor Build-Up |
| 1200-2100 hours | Exhibitor Registration, Badge Collection, Move-In and Setup |
| 2100 hours | Exhibition Hall Closed for Build-Up/Setup |
|
Monday, 17 February 2025 |
|
| 0900-1800 hours | Official and Exhibitor Contractor Build-Up |
| 0900-1800 hours | Exhibitor Registration, Badge Collection, Move-In and Setup |
| 1800 hours | Exhibition Hall Closed for Build-Up/Setup |
Official Show Days
|
Tuesday, 18 February 2025 |
|
| 0800-1900 hours | Exhibitor Registration and Badge Collection |
| 0800-1900 hours | Access Hours for Exhibitors and Standby Contractors |
| 1000-1800 hours | Opening Hours for Visitors |
|
Wednesday, 19 February 2025 |
|
| 0900-1800 hours | Exhibitor Registration and Badge Collection |
| 0900-1900 hours | Access Hours for Exhibitors and Standby Contractors |
| 1000-1800 hours | Opening Hours for Visitors |
|
Thursday, 20 February 2025 |
|
| 0900-1700 hours | Exhibitor Registration and Badge Collection |
| 0900-1700 hours | Access Hours for Exhibitors and Standby Contractors |
| 1000-1700 hours | Opening Hours for Visitors |
Tear-Down
|
Thursday, 20 February 2025 |
|
| 1700-1800 hours | Exhibitor Move-Out (Hand Carry Items Only) |
| 1800-2000 hours | Official Freight Forwarder Move-Out |
|
Friday, 21 February 2025 |
|
| 0900-1700 hours | Dismantle of Booth Structure by Official and Exhibitor Contractors |
Important Notes:
- During the Build-Up day on 15 February and Tear Down day on 21 February all vehicles MUST check-in to the Vehicle Holding Area prior to entering the loading docks. Strict scheduling will be announced/notified two (2) weeks prior to the Build-Up Days. All Exhibitor Contractors MUST adhere to the rules.
- All exhibit installation/setup MUST be completed by 1800 hours on Monday, 17 February 2025. This will be enforced and no exceptions will be allowed.
- All booth structure and exhibit dismantling MUST be completed by 1700 hours on Friday, 21 February 2025.
- IPTC reserves the right to alter the operation hours.
- Each exhibitor is solely responsible for complying with all law, ordinances and regulations pertaining to customs, health, fire prevention and public safety while participating in IPTC 2025.
This section is updated as of 18 September 2024.
Exhibitor Registration, Stand Personnel and Visitor Registration
Exhibitor Registration, Stand Personnel and Visitor Registration
Each exhibiting organisation is entitled to two (2) complimentary Exhibitor registrations, two (2) Stand Personnel passes and fifty (50) Exhibition Visitor registrations per 9sqm booth space.
Access for Exhibitor, Stand Personnel and/or Visitor badge holders are:
|
Exhibitor Registration
|
Stand Personnel Pass
|
Visitor Registration
|
Exhibitor Registration and Stand Personnel Pass
Exhibitor Registration login page will be provided to Exhibitor for registration. Please contact IPTC for more information on login to Exhibitor Registration Page.
Note: Exhibitor and Stand Personnel badges can be collected at the Exhibitor Helpdesk at Foyer of Hall 4, Ground Level from Sunday, 16 February 2025 at 1200 hours onwards. Please refer to Operational Schedule for more information on exhibitor registration and badge collections. To assist in security procedures, all exhibitors and stand personnel MUST wear valid badges at all times whilst in the venue.
Visitor Registration
To invite your guests, please share the unique Visitor registration invitation link and track the registration listing in your company's Exhibitor Registration Page.
