Author Kit

Rukshana Cassim
Arslan Majeed
Mahenoor Malik
Sally Takouz

Email: iptc@iptcnet.org
Phone: +971.4.457.5800
Fax: +971.4.457.3164

IMPORTANT 

• It is mandatory to submit your draft Manuscript and/or Extended Abstract to respective Session Co-chairs 4 weeks prior to the final Submission Deadline for their review and feedback (23 November 2023).

• Please submit all required documents by the final deadline of  23 November 2023.

• IPTC Manuscript-Extended Abstract Template (Word)
• Transfer of Copyright (TOC) (pdf)— (it is mandatory to submit individual/separate TOC Forms if the co-authors are from different companies)
• Paper Information Form (PIF) (pdf)
• Abstract Only template (Word)
• Abstract Release Form (pdf)
• Technical / ePoster Presentation Template (PPT) 
• Presenter Short Bio Template (Word)

In an effort to further improve IPTC’s technical quality standards, all submitted conference papers will be checked for plagiarism.

We expect all authors to credit all sources used in their writings and not to represent work of others as their own. Authors found to have plagiarized the work of another are subject to having their paper removed from the conference programme and from OnePetro. Future submissions from authors found to have plagiarized will be scrutinized carefully. In the case of students found to be plagiarizing the work of others, IPTC may inform the student’s university.

In order to maintain the integrity, high quality, and unbiased information in all forms of written and oral presentations at the IPTC Conferences, overt commercialism is prohibited outside of the commercial exhibit areas.

Items deemed to be commercial in nature will not be allowed or disseminated. This includes, but is not limited to, Conference Proceedings, presentations, OnePetro, and promotional material.

Use of the following will be carefully scrutinized during evaluation and presentation, and could result in withdrawal from the program:

• Generic descriptions should replace commercial trade names or trademarked materials
• Company logos allowed on title and closing slide only
• Text which is overtly commercial in tone or intent within paper titles, presentation slides, text, tables, figures, animation, audio, and video is prohibited

Repeated violations of this policy may result in the speaker and/or moderator being barred from participating in future IPTC Conferences.

If your paper is selected to be delivered as a Technical Presentation, you will have 20 minutes for your presentation and any Q&A (15 minutes presentation time and 5 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the footer on each slide:

• Paper number
• Paper title
• Presenter's name
• Slide number (ex: Slide 1 of 10)
• Only the first and last slide should contain your company name/logo

You must submit your PowerPoint presentation to your session chairperson for review prior to the conference. Please follow the submission deadline in the table above.

Final copies must be submitted to IPTC Staff by the stated due date above so they can be preloaded in the technical session rooms. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.

When you arrive at the venue, please report to the “Author Room” to confirm your participation at your scheduled time.

Please be sure to be at the technical session 15 minutes before the start of your technical session. This gives you time to check your presentation and meet with your session chair.

If your paper is selected to be delivered as an ePoster, you will have 15 minutes for your presentation and any Q&A (10 minutes presentation time and 5 minutes Q&A). Per the guidelines provided, please be sure to include the following information in the footer on each slide:

• Paper number
• Paper title
• Presenter's name
• Slide number (ex: Slide 1 of 10)
• Only the first and last slide should contain your company name/logo

You must submit your PowerPoint presentation to your session chairperson for review prior to the conference. Please follow the submission deadline in the table above.

Final copies must be submitted to IPTC Staff by the stated due date above so they can be preloaded on the presentation stations. Please bring the final version of the presentation with you to the conference on a USB drive, as a backup copy.

When you arrive at the venue, please report to the “Author Room” to confirm your participation at your scheduled time. We ask that you be prepared to fill in during a technical session should there be a no-show or late withdrawal.

Please be sure to be at the ePoster station 10 minutes before the start of your ePoster session. This gives you time to check your presentation.

Preparing Your IPTC Manuscript/Extended Abstract (pdf)

Preparing a Technical Session Presentation (pdf)

Preparing an ePoster Presentation (pdf)

Tips for Presenting in English (for non-native speakers)